Guidelines

Owatonna Pickleball Association CFC Indoor Facility Guidelines & Policies March 2016 General Statement....The Owatonna Pickleball Association is fortunate to have negotiated time and access to play at the Christian Family Church gymnasium. We are also very pleased that the interest level and number of people coming to play continues to grow. With this growth we feel it important to outline a few general guidelines and policies so that all players get the opportunity to have a safe and enjoyable experience when playing here.

Entrance to Church and Parking • During the rainy and wintery days when there is snow or water on shoes, please change from your outdoor shoes or boots to indoor court shoes at the main entrance to prevent tracking snow and water onto the floors from the entrance to the gymnasium. • The CFC has requested that pickleball players refrain from parking in the circle area in front of the church. Parking in the circle is reserved for church staff and patrons.

Check-ln at Gymnasium.... Please sign in and pay the daily or monthly fee at the sign in desk located at the main doors to the gymnasium. All court fees must be paid in full before a player starts play. The OPA appreciates your honesty and integrity paying the appropriate fees.

Attire.... Proper pickleball attire. Non-marking soles only. Clean and dry court shoes only inside the gymnasium.

Courtesy to Others..... At conclusion of a game, please allow waiting players to play. Change of partners and teams is expected. Please rotate players on teams and courts so everyone can play and to allow people to play with and against different players. In the event that there are large numbers of players waiting, the OPA daily facilitator may notify players that games will be played to 9 rather than 11 to allow more player rotation and opportunity to play.

When waiting to play, assist with picking up balls that have landed outside playing area and return to inside of cardboard retainers. Do not walk behind players on adjacent courts to pick up balls until play has stopped. It is recommended to ask adjacent court players to retrieve your ball. Walk outside the playing court area (behind the cardboard retainers) when going to your court to play or when moving around. Portable radios, music or distracting noise is not allowed. Proper court etiquette is expected. Profanity and verbal abuse is prohibited. Throwing paddles and ball abuse is prohibited. Use trashcans to discard trash.

Children.... Children (age 12 and under) should use court 4 (furthest from the gym entrance) to play on. They should play with or have an adult near-by to supervise or assist them with learning the game. Non-playing children should be closely supervised by parents. Playing in the basketball court area is fine. Children should not wander into other areas of CFC. Non-playing children should not come onto the pickleball courts at any time to retrieve basketballs, Frisbees, etc., or to talk with parents.

Pickleball Court Maintenance • No food is allowed on the courts. • Capped drinks only. • Clean up spills immediately.

Christian Family Church Facility • Please keep bathrooms clean as appropriate. • All other rooms or parts of the CFC facility are off limits to pickleball players, players' children or guests.

Pickleball Machine.... The pickleball machine is available to use on Tuesdays AM and PM if there is an open court. The pickleball machine is available for private use on Thursdays, subject to court availability and additional fee. All pickleballs must be picked up after use. Please report any ball or ball machine concerns to an OPA board member.

Alcohol • Alcohol is prohibited in the facility. Please address your concerns, comments or ideas to the daily OPA indoor facilitators.

OWATONNA PICKLEBALL ASSOCIATION BYLAWS ARTICLE I General A. The name of the association shall be “Owatonna Pickleball Association,” hereafter referred to as the Association in these Bylaws. B. The intent of these bylaws is to form an organization to promote the sport of pickleball. C. It shall be operated as a non-profit organization and shall be so recognized under present Internal Revenue laws. D.LAWS The Association will not discriminate on the basis of age, gender, religion, ethnicity, or in any other way. E. All actions of the Association will conform to Minnesota laws. F. No member of the Board of Directors may derive any personal benefits directly or indirectly, from the Association funds. G. Any net gain in funds shall be used by the Association to foster the growth of the sport.

ARTICLE II Membership A. Membership shall be open to anyone interested in promoting the sport of pickleball. B. All Association members shall comply with the current Rules, Regulations, and Policies. C. There shall be no preconditions to membership and no requirement shall be made to join any other organization. D. Active membership in the Association shall be for the period of one year. E. Annual dues are annually determined by a vote of the Board of Directors. F. Membership Termination: A member may be terminated for non-payment of dues, voluntary withdrawal, or by a majority vote of the Board of Directors.

ARTICLE III The Board of Directors A. The Owatonna Pickleball Association Board of Directors shall consist of up to twelve members. B. The Board of Directors shall meet at least four times each year. C. At the annual Board of Directors meeting they will elect five of their members as the Executive Committee.

ARTICLE IV The Executive Committee A. The Owatonna Pickleball Association Executive Committee will conduct the ongoing business of the Association and its decisions are final. B. The Executive Committee shall consist of five members: President, Vice-President, Secretary, Treasurer, and one At Large member. C. Executive Board Responsibilities: 1. President: Shall preside at all called meetings and be accountable for the administration of Association business. The president shall carry out the direction and policies established by the Board of Directors. The president shall have authority to appoint all committees with Executive Board approval. 2. Vice President: Shall perform all the duties of the President in the event of the president’s absence or inability to perform and shall also perform such duties and responsibilities as may be assigned by the president with Executive Committee approval. 3. Secretary: Shall keep the Association’s records, and keep the minutes of all Executive Committee and Board of Directors meetings. They shall conduct all correspondence relating to the Association’s business. They will forward a copy of the minutes to all Board of Directors. 4. Treasurer: Shall receive and deposit all monies due the Association. Shall pay all obligations of the Association. Shall keep up-to-date of all financial transactions. Shall provide a written financial report at all Executive Committee and Board of Directors meetings. 5. At Large: This role is largely "ad hoc", and determined by other members of the board. They may be assigned to serve on committees or undertake special projects.

ARTICLE V Elections A. Board Members, as described in Article III, shall be elected at the annual membership meeting. B. A nominating committee will be appointed each year prior to the annual membership meeting. C. The committee shall prepare a slate of at least one nominee for each Board Member position to be filled. Permission of each nominee shall be obtained prior to nomination. D. Nominee names shall be provided to each member at least two (2) weeks prior to the election. E. Board Members shall serve for two years beginning immediately after the election. F. A Board member may serve no more than three consecutive terms. A retiring Board Member must be off the Board one (1) year before being eligible to run again. G. The outgoing President will chair the first meeting of the Board of Directors. At this meeting the Board of Directors will elect the Executive Committee. H. If a Board Member position is vacated, that position may be filled for the remainder of the term by an appointment by the Board of Directors. If the vacated position is an Executive Committee member the Board of Directors shall elect a replacement.

ARTICLE VI Meetings A. Meeting of the members: An annual meeting of the members shall be held at a time and place to be de-termined by the Board of Directors. The president shall preside at such meetings. All pertinent business of the Association may be discussed as determined by the Board of Directors. B. Meetings of the Executive Committee: The president may call meetings of the Executive Committee at any time giving notice orally, in writing, or email. The time and place may be determined by the Presi-dent. The existence of a majority (three members) of the Executive Committee will allow it to conduct any business brought before it at such meetings and requires a simple majority vote. C. Committees: The President with the concurrence of the Executive Committee may appoint committees as needed to effectively conduct the business of the Association. D. Standing committees: 1. Indoor Play Committee: The Executive Committee will appoint a committee to arrange for a location, playing times, rental costs, and proposed player costs. The Executive Committee will make the final decision and sign contracts. 2. Equipment and Supplies Committee: The Executive Committee will appoint a committee to be responsible for acquiring and maintaining all Association equipment and supplies. The Executive Committee must approve all purchases and disposal of equipment and supplies. 3. Tournament Committee: The Executive Committee will appoint a committee responsible for organizing tournaments. 4. Public Relations Committee: The Executive Committee will appoint a committee responsible for all internal and external communications.

ARTICLE VII Financial A. Financial records must be kept for the current year and prior years by the treasurer. B. The fiscal year of the Association shall be January 1 thru December 31. C. Unbudgeted expenditures exceeding $250.00 must be approved by the Executive Committee. D. The Treasurer with the assistance of the Executive Committee shall prepare a financial report to the gen-eral membership at the annual meeting. All monies shall be kept in a bank checking and/or savings ac-count. E. The Board of Directors shall appoint an Audit Committee to annually review and report on the Association’s financial status.

ARTICLE VIII Amendments A. Any member may propose an amendment to these bylaws. The proposed amendment shall be presented to the Board of Directors and requires a simple majority vote. B. Every member shall have access to the bylaws.

ARTICLE IX Dissolution of the Association A. In the event the Association is dissolved all monies in the treasury will be distributed to the Owatonna Parks and Recreation Youth Scholarship Fund.

ARTICLE X Parliamentary Authority A. Robert’s Rules of Order shall govern all deliberations, except when in conflict with these bylaws.

Adopted: October 1, 2014 Alan Peterson, President Lyle Meschke, Vice President Jeanne Pichner, Secretary Jerry Hartmann, Treasurer Don Overlie, At Large